BOD Meeting No. 4 of RY 2023-24
| Meeting Date | 13 Oct 2023 |
| Meeting Time | 18:30:00 |
| Location | Rotary office, Manisha |
| Meeting Type | BOD |
| Meeting Topic | BOD Meeting No. 4 of RY 2023-24 |
| Meeting Agenda | AGENDA Agenda Point 1. Call the meeting to order at 6.30 PM. Agenda Point 2. Confirm and sign minutes of the Board of Directors Joint Meeting held on 08 th September, 2023. Agenda Point 3. Points arising out of the Minutes. Agenda Point 4. Consider Monthly Attendance Report for September 2023. Agenda Point 5. Consider Leave Notes and Resignation(s), from Members, if any. Agenda Point 6. Consider Membership Proposal Card(s) if any. Agenda Point 7. Consider Monthly Accounts for the Month of September, 2023. Agenda Point 8. Approval of proposed plans & projects of each Committee under the 5 Avenues. Agenda Point 9 . Appointment of Honorary Members, if any. Agenda Point 10. Receive and note the contents of District Governor's Monthly Letter; Agenda Point 11 . Consider any other points with the permission of the Chair.- discussions on recommendations of the Constitution & Bye Laws Committee in respect of reviewing the club constitution and bye laws Agenda Point 12. To announce date of next Meeting and close the Meeting. |
| Chief Guest | |
| Club Members Present | 6 |
| Minutes of Meeting | Minutes of the Fourth Board of Directors of Rotary Club Of Poona Meeting held on, 13th October 2023 at 27 A,Manisha Terrace, Moledina Road,Pune 411001 2022-23 at 6.30 PM . President 2023-24 PRESENT : President - Rtn Narendra Pal Singh Bakshi in Chair Vice President- Rtn Sahab Saran - on leave Hon Secretary- Rtn Paramjit Pabby Hon Jt Sec- Rtn Aarti Thacker - on leave Hon Treasurer - Maj Gen Amar Krishna,PHD Dir.Service projects - Rtn Vaijayanti K- On Leave Dir Youth Service - Rtn Leela Madhuri Rao Dir Vocation Service – Rtn Adv Manohar Jagdale Dir International - Rtn Col Viswanathan- On Leave. President Elect - Rtn Rohit Mitra Dir W/P.- PP Kailash Monga- Away On Leave IPP - Maithili M - On Leave Invited Guest - PP Rtn - Awadut Walimbe PP Rtn - Jaideep Parekh Agenda Point 1. Meeting was called to order at 6.30 PM. Agenda Point 2. Board of Directors confirmed and passed minutes of meeting held on 8th September, 2023. Agenda Point 3. No Points arising out of the Minutes. Agenda Point 4. Monthly Attendance Report for September 2023 was reviewed and improvement in attendance was appreciated . Agenda Point 5. Hon Sec Rtn Paramjit Pabby informed his absence for next 3 months from 18th Nov 2023 to 7 March 2024 and it was resolved that Joint Sec Rtn Aarti Thacker will assume the role in the interim. Agenda Point 6. PDG Rtn Madhav Borate’s name was proposed by Rtn Muttado and Ms Palia Kamal Mondo was proposed by Rtn Maj Gen Jambusarwala. The proposal were considered and sent to membership committee to review. Rtn Manjeet Virdee submitted request for resignation due to inability to move on acccount of accident and multiple surgeries. On compassionate grounds resignation was accepted and it was resolved to waive off dues from date of joining. Proposed by Rtn Maj Gen Amar Krishna and seconded by Rtn Adv Manohar Jagdale. Agenda Point 7. Monthly Accounts for the month of September, 2023 were presented by Hon Treasurer and reviewed. It was resolved to remind the members for delayed past dues and follow up be done by Ex Sec / Hon Treasurer. It was suggested to publish the names of the members who have already cleared the dues. Agenda Point 8. Approval of proposed plans & projects of each Committee under the 5 Avenues. Community Service- a) Cancer Awareness Program “ Healing Harmony” at SNDT women university on 25 Oct 2023, amount of Rs 10,000/ as 50% contribution from RC Poona was approved. b) Request from SNDT women University at estimated cost of Rs1.2 lacs for 40 water filters for classrooms was made out . An initial approval of Rs 50,000/ was given. Balance to be considered after project review. Proposed by PE Rtn Rohit Mitra. Seconded by President NPS Bakshi. c) Request from ZEP school for specially abled children was tabled by President, it was suggested that Director Community and team will assess the proposal and table there after. d) 100 Bed Maternity Hospital (estimated cost Rs 60 lac) request pending since past, was received again from Cantonment hospital . President informed board that a CSR funding of Rs 30 lacs is already raised by RC Sinhagad and they are willing to take up this project in synergy with RC Poona. It was resolved to consider the project and mobilise CSR funds through potential donors . e) Annual Blood Donation Camp at Guru Nanak Medical Foundation, Camp on 27th Nov ( Guru Nanak Jayanti)was approved. IWC Pune, Round Table Club and WSCC will be synergy partners. Vocational Service- a) Rtn Adv Manohar Jagdale proposed the request of supply of Desktops to St Ann School, Chinchwad under E- Learning project. This request was received through PP Ashok Perti. The project was approved, subject to receiving refurbished laptops/ Desktops through District. b) Upgradation of RDEP software at Guru Nanak Public School & Junior college was also approved. c) Further evaluation and upgradation of RDEP kits be considered in other schools too. c) Request for Computer and Science labs from Guru Nanak High school, Ganesh Peth was presented by Director Rtn Jagdale. Project Assessment was suggested and final report to be submitted. Agenda Point 9. District Governor's Monthly Letter not received. Agenda Point 10 . Recommendations by the Constitution and Bye Laws Committee in respect of proposed changes to the Club Constitution & Bye Laws was well explained by PP Awadut Walimbe and PP Jaideep Parekh to the BOD. After due discussions and understanding it was proposed to forward the amendments to General Body for discussion and approval. A 10 days notice to be given for the same . Agenda Point 12. Design and content for new Club Flag was approved and it was proposed by President that the same can be taken by members while visiting other Rotary Clubs with commitment for getting the exchanged club flag back or member to return the flag or pay the cost of the flag. Agenda Point 13. Next Meeting was scheduled for 9th Nov 2023 and meeting was closed with vote of thanks by the Chair. Rtn Paramjit Pabby Hon Secretary 2023-24 |