7th BOD Meeting
| Meeting Date | 14 Jan 2022 |
| Meeting Time | 18:30:00 |
| Location | Online |
| Meeting Type | BOD |
| Meeting Topic | 7th BOD Meeting |
| Meeting Agenda | Agenda For the Seventh Board of Director’s Meeting for RY 2021-22, on Friday, 14th January,2022 at 6.30 pm, Online via Zoom AGENDA 1. Call the meeting to order at 6.30PM. 2. Confirm and sign minutes of the Board of Directors Meeting held on 17thDecember 2021. 3. Points arising out of the Minutes. 4. Consider Monthly Attendance Report for December, 2021. 5 Consider Leave Notes and Resignation(s), from Members – Nil 6. Consider Membership Proposals. 7. Review reports on avenues of services. Avenue Directors are requested to forward their slides to the President. 8. Review /finalize weekly program for February 2022. 10. Receive and note the contents of District Governor’s Monthly Letter; 11. Consider any other points with the permission of the Chair. 12. To announce date of next Meeting and close the Meeting. Rtn. Maithili Manakawad Hon Secretary 11th January 2022 |
| Chief Guest | |
| Club Members Present | 11 |
| Minutes of Meeting | MINUTES OF THE SEVENTH MEETING OF THE BOARD OF DIRECTORS FOR RY 2021-22 HELD ONLINE ON FRIDAY, 14TH JANUARY AT 6.30 PM Present : Leave of absence : President (RY 2021-22) - Rtn Col Bharat Haladi Dir Youth Service (RY 2021-22) -PP Sanjay Kher Hony Secy (RY 2021-22) - Rtn Maithili Manakawad Dir Community Service (RY 2021-22) - Rtn Col GS Kohli Hony Treasurer (RY 2021-22) - Rtn Col Viswanathan Hony Jt Secy (RY 2021-22) - Rtn NPS Bakshi Dir Vocational Service (RY 2021-22) - Rtn Niamat Virji Dir International Services (RY2021-22)- PP Kailash Monga Dir w/o Portfolio -PP Mansoor Dalal IPP Dipak Thacker Sergeant at Arms - PP Jamshed Khursigara Vice President (RY 2021-22) - Rtn Rohit Mittra The points below were covered in the sequence of the Agenda issued for the Meeting. Ser Points discussed and agreed upon Action By 1 President welcomed all the members and called the Meeting to order at 6.30 pm Info 2 Homage to Late PP Prakash Telang - The Meeting started with the Board paying homage to Late PP Arun Sathe and R/Ann Sacha of PP Cdr. Prem Prakash of sister club of Stavanger (Norway). Board extends its condolences to both their families. Info 3 Confirm and sign minutes of the Board of Directors Meeting held on 27th DEcember 2021. – PP Kailash Monga pointed out that his name was missing from the list of attendees. It ws agreed that the changes would be made and the revised Minutes of the Meeting would be circulated to the BoD. After which,PP Mansoor proposed passing of the Minutes & Rtn Col Viswanathan seconded. The Minutes of the 6th Board meeting were passed, . Hon Secretary 4 Points arising out of the previous Minutes – --- 4.1 2nd Innings Employment opportunity for Ex-Servicemen -No progress till Date. Rtn Bakshi informed that he had received 15 names from ex-serevicemen/Veteran cell, willing to undergo the training. The training would start by Jan end. Dir Vocational Service Jt Secretary 4.2 External Audit of GG Projects / Visit to GG Project - It was decided that the visit to GG Watershed projects would take place in on 29th & 30th January, Saturday & Sunday, so as to allow new Rotarians to join us. Also the GG Review Meeting was scheduledon Friday, 28th Jan 2022. Meanwhile, PP Kailash had instructed WOTR to inaugurate the Sherpunje project. And the cheque for advance for Sherpunje, could be handed over during our visit. All Primary Contacts 4.3 Closing of GG project Mammography Van Account - President Bharat informed Bank of Baroda had slapped a fine for inadequate balance. It was dcided to meet the bank Manager to sort this out. PP Kailash also suggested that the balance funds of Mamography Van project, be used to make the CA's payment. Col Viswanathan 4.4 Office Renovation Project - Rtn Maithili informed the BoD, that all permissions from Manisha Terraces, had been sought to start the renovation works, she had received 3 quotations, which she had shared with PP Kailash. PP Kailash explained that both the rooms would be started simultaneously, and it was also decided to build a small pantry counter with a sink. President Bharat informed that,after therenovationisover, the old documents & files of past several years, needed to be sorted and the ones not required, could be destroyed, inorder to declutter the office. President Bharat & Maithili wouldbe sorting out the old files with help of Mr Mahendra & Ms Anuradha. Also requesting members to volunteer for this task. Hon Secretary, PP Kailash Monga 4.5 DIST Synergy Project of Recharging Dry Borewells and TRF Scholorships - PP Kailash informed that PDG Urszzz had promisedUSD 2000 to USD 3000,his own contributionfor the project, and is searching for international partner from other district. Once PDG Urs, reverts with funding plan, the GG project can be uploaded on the RI site PP Kailash also informed that only one candidate Mr Vilas Gite, would be sponsored. PP Kailash Monga 4.6 Lata Monga & Rajendra Bora Endowment Funds - President Bharat informed PP Kailash that some of our members had paid towards TRF, through our Charity account.PP Kailash informed that we will need this designated contribution of USD 2000/-. to be used for the Scholorship student & USD 5000/-would be needed for the Dry borewell recharge project. PP Kailash has informed the other members too, to deposit theirTRF donations, to our Charity Club account, so they could be sent together to the Delhi office PP Kailash Monga 4.7 Coffee Table Book on Heritage Clubs - President Bharat updated the BOD that collecting Funds fom International clubs at the beginning was impractical, so were trying to get sponsorship / funding from a local Corporate. Rtn Tarun & PP Ramgopal were working on it. PP Kailash offered to loan the initial funds if required.It was decided to sit with PP Ramgopal to work out the modalities. President 5 Attendance at Dist. Conference - PP Kailash informed that the registration for theDistrict Conference Utsav, by our members was only six,which is very minimal. He requested Rtn Bakshi to work on getting more members to register for it. Rtn Tarun & Rtn Manohar confirmed that they would be registering for the Dist Conference.This increases our participation to 8. Jt Secretary 6 Consider Monthly Attendance Report - Rtn Bakshi informed that though the marking attendance via the link, is still a challange, the physical attendance at meetings, is improving. Jt Secretary 7 Consider Leave Notes and Resignations, from members, if any - Nil. President Bharat informed the Board thatthere was a Resignation attemptby Rtn SanjayGhodke,but he withdrew, after IPP Deepak Thacker & Rtn Maithili Manakawad , spoke to him. Hon Secretary 8 Consider Membership Propsals - None Rtn Maithili suggested that we update our Membership Form to include the Age & Classification category of the prospective member. INFO 9 Consider last Installation of Care givers Project - Col Viswanathan informed that this project of training ladies for Caregivers training, had started two years back. The last payment installment was due to be paid. It was decided to meet and request Sister Prima, who is heading the Training, to furnish a report of the number of trainings that have taken place, and how many beneficieries have benefitted from the Training. IPP Dipak informed that the Project was designed to be a self sustaining one.The BOD decided that the project would not continue for next year. Visit to meet SistePrima was planned for 18th Jan. Dir Comm Service 10 Contribution to Flood Affected School at Mahad - President Bharat informed that an amount of Rs. 1.25 lacs had been agreed, which will be given to them after they submit the program bar chart with payment schedule, so that they can start off the work. Dir Comm Service 11 Online Budget Tracker - President Bharat infomed the BoD, that the online Budget tracker was ready and hoped that the BoD members had accessed and checked out Budget availibility for their own avenues. 12 Online Voucher for Expenditure - President Bharat thanked Rtn Tinkie for filling in and submitting the first online Voucher. He also offered to have a demo session after the meeting. 13 Invoices for 2nd Half of Club Dues - President Bharat informed that the Club Invoice for 2nd Half , had already been sent out with due date for payment. PP Mansoor Dalal suggested that at least the BoD members should lead by example & pay the Club dues at the earliest. 17 AVENUE DIRECTOR'S REPORTS 17.1 "Club Service Avenue - Rtn Rohit informed theBOd that he had all programsfor February linedup, along with the Speaker's names. As soon as the Topics aredecided, he will inform us. He shared the Club programs for the month of February, as follows - 07-Feb 2022- Mr Pushkar Sohoni 14-Feb-2022 - DG Visit 21-Feb-2022- Mr Ganesh Natrajan, who is the present CEO of Zensar. 28-Feb2022- Mr. Apoorva Oza ,who is associated with Aga Khan Palace. He also informed the BoD, that inview of the Covid situation, he had cancelled all the Club bookings, as most programs will be conducted online. And as soon as the restrictions lift, they will review the decision. The BoD also decided that the DG Visit should be Hybrid Meeting. " Dir Club Services 17.2 Community Service Avenue - Since Col Kohli was absent, there is no update of Community Service activity. However, PP Kailash informed the BoD, that R/Ann Anjali Telang has offered to pay for a water tank, at Ghera Panawadi village, in memory of Late PP Prakash Telang. President Bharat informed that the need to arrange for drinking water for the villagers, was the top priority right now, and Rtn Ravi Budhraja had already prepared a Project report along with the drawing and costings of a PVC tank. It was agreed that President Bharat would revert with the project details, after talking to Dr. Prakash Yadav. Comm Service Director 17.3 Youth Service Avenue - Since Director PPSanjay Kher was absent, so discussions were skipped. Youth Service Dir 17.4 Vocational Avenue - Rtn Tinkie informed the BoD, that on 4th Jan, there was a Vocational & Career councelling talk by our Rtn PP Asheish Tavkarr for 83 students of YMCA School. It was a very successful program and a similar talk was organised on Saturday, 15th Jan, but it being a Zoom Meeting , 4 interact schools had been invited. Rtn Tinkie informed theBoD about the Vocational Excellence Award, which would be conferred to Dr. Aparna Deshmukh, upon visiting Abhalmaya, the oldage home set up and looked after by Dr Deshmukh. Rtn Tinkie, also informed about the new synergy project - Atmanirbhar, in which our club would be the synergy partner, sponsoring 10 handicapped soldiers of QMTI, for learning socialmedia skills. Vocation skill training of basket weaving for the women of Village Gherapanawadi, was another project to be started soon, with help and training by Golden Heart Foundation NGO. Voctional Service Dir 17.5 International Service Avenue - PP Kailash updated the BoD about the collection to TRF , and aboout the funding for GG Synergy Project of Recharging of Dry borewells in 100 schools. He expressed his concern about the need to change 3 Primary Contacts for GG projects. One being Late PP Prakash Telang for Terangun Watershed project, second & third PP Mukund Atre for WASH 3 and Morewadi Khetwadi Watershed Project. Several names suggested were - Rtn Ravi Budhraja, Rtn Tarun Albuquerque, Rtn Vaijayanti, Rtn Maj Gen Amar Krishna . Rtn NPS Bakshi was requested to call these members and seek their willingness to be the Primary Contact. It was also agreed that PP Mukund Atre would continue being the primary contact for WASH 3, and Rtn.Maithili Manakawad would support him in the documentation. Rtn Tinkie suggested that if funds were available, another needy school, St Arnold too needed some toilets. However, it needs to be checked, if any funds are available. Intl Service Dir 18 Review Monthly Accounts for December 2021 - Col Viswanathan explained that the Balance sheet upto Decemberend2021 will be ready in aweek or so. PP Mansoor Dalal pointed out that if the suspense entries from ledgers, almost 4 months old, are cleared up, preparing the Balance sheet will be faster. PP Kailash Monga pointed out that the allocation of Rs. 3 lacs for Office Renovation, have not been earmarked. These funds need to be arranged as they will be needed for the ongoing Renovation works. It was decided that PP Kailash would sit with Amit and change the headings and henceforth all expenditure towards renovation works, should be spent from those headings only. The BoDhad a seerious discussionson the problems created by members not sharing their payment details, causing in suspense entries. An option ofcreating a payment gateway was also considered. 19 DG Visit - President Bharat informed the BoD members that the DG Visit was scheduled for 14th Feb, and he requested all the Avenue Directors to prepare their reports and discuss the presentation with Bharat, well in advance. There was a long list of Mandatory documents of RC Poona, to be checked by the AG, which he & Rtn. Maithili would compile at Rotary office, along withAnuradha. It was decided to invite the AG on 28th January to check our documents . He requested Maithili to discus with him, the Strategic Committee meeting and the presentation to be shown to the DG. Regarding the option whether to have a physical or Hybrid meeting, the BoD decided that we could have a Hybrid meeting, with only the DG , the District officials andthe BoD members . It would be a contributory Dinner. 20 The Governers Monthly letter was received & Noted. By the BoD. INFO 21 Other Issues - 21.1 Suggestions for Projects - Rtn NPSBakshi informed that there was an organisation in Pimpri Chinchwad area, for the deaf & Mute, though they have good funding from abroad, but due to pandemic & taxation rates, they have a shortfall of about 7-8 lacs. He suggested that our Club works with them, as it would be a good Vocational service avenue for us. It was managed by the physically challanged , for the physically challangedpeople. President Bharat requested Rtn Tinkie to study the project report and revert to the BoD with her recommendations. Rtn NPS informed that he had another project suggested by Rtn Brig Ajit Apte, which was about supporting the out of job Classical singers, by suggestingthem students or giving them livlihood options. Rtn Bakshi also suggested that we could have another course of Atmanirbhar for the disabled soldiers, recommended by the Army Commandant'soffice. Rtn Bakshi & Rtn Tinkie 21.2 Synergy Project for NID Pulse Polio Drive - Rtn Maithili informed the BoD that a Synergy project is being worked out , where Rotary Clubs would be providing lunch for the Polio booth volunteers , on the NID day. President Sachin Parmar of RCP Camp had suggested a caterer, who could supply healthy wholesome lunch for Rs 40/-per plate & adding a Frooti or Chaach, to it, it would cost Rs. 50/- per volunteers. Every Synergy Rotary partner would be able to provide lunch to as many as 180 to 200 beneficieries , plus also have Pulse polio Awareness banners , displaying the synergy club names. Already 4 Rotary Clubs have agreed to join the project. Rtn Maithili & Rtn Col Kohli 22 There being no other points , The President thanked all for attending, and closed the meeting at 8.PM. Next BOD is scheduled on Friday, 11th February 2022 at 6.30 pm , online Info signed by Rtn Maithili Manakawad Hony Secretary (RY2021-22) |