| Minutes of Meeting |
MINUTES OF THE THIRD (SEPTEMBER) MEETING OF THE BOARD OF DIRECTORS OF THE ROTARY CLUB OF POONA : Held at Manisha, 27 A Moledina Road, Pune Camp, Pune 411001 on Wednesday, 14th September 2022 at 6.30 PM.
………………………………………………… ……………………………………….........
1. Meeting was called to order by President Maithili Manakwad at 6.30 PM
2. 2 minutes silence was observed on account of Rtn Harmindar Singh Ghai’s sad demise on Sunday, 11th September 2022 and condolences were offered
3. Minutes of the previous meeting of BoD were read and confirmed. The proposal by PDG Vivek confirming the minutes and Director Aarti seconding it formalized the confirmation
4. Points arising out of minutes of August Meeting of BoD- PE N.P.S Bakshi suggested that Jt Secy Paramjit Pabby may be requested to engage actively in contacting absenting members in the interest of the club. This was accepted by the Board. It was also suggested that the practice of studying the Attendance Report of the previous month be revived. This too was accepted
5. Leave Note- Was received from Club Service Director- Rtn. Maj Gen. Amar Krishna(Ph.D) until end November 2022. Resignations- Nil
6. Monthly Programs for September 2022- Monday, 19th September- Condolence Meeting. Monday , 26th September – “Emotional Resilience” : Speaker Mr Sumit Seth. Friday, 30th September 2022- Fund Raising Event “Dandiya” at Poona Club will be considered a weekly meeting in lieu of Monday’s Meeting of 3rd October which stands cancelled. 16th October, Monday- Regular weekly Meeting at Poona Club. Monday, 16th October 2022 Club will host at Boat Club’s Pocha Hall “District Service Seminar” chaired by District Governor Dr Anil Parmar Jt Secy will be requested to remind Executive Secretary to accordingly inform Poona Club Management, about the non-requirement of hall on cancellations of Monday Meetings and the Executive Secretary being present and in attendance at BoD meeting, to kindly note and inform the management. Hon. Treasurer suggested that Programs for the following month be informed to BoD (if confirmed by Program Chair) in every BoD meeting.
7. Review of Fund Raising Program : Monday, 16th October 2022 Club will host at Boat Club’s Pocha Hall “District Service Seminar” chaired by District Governor Dr Anil Parmar, Convened by PP Kailash Monga and the Chief Guest will be PDG Dr Rajiv Pradhan . Convenor in consultation with DG and PDG Vivek will invite PDG of repute to be guest of honour at the event. Convenor informed the Board that Rs one lakh had been given to Boat Club as advance. Convenor will inform further details of working committees to the Board within this week.
8. Review Budget Expenses of Fund Raising Program- Convenor offered information that Registration fee per delegate is fixed at Rs1000. Every Club member and spouse is expected to register by paying Rs2000 for couple and Rs1000 for single delegate. Spot Registration is fixed at Rs1200 per delegate. Rs25,000 will be subsidized by District 3131. Program will start at 3 pm for High Tea of which the counter will close at 4.30 pm. The inauguration and subsequent program will proceed in Pocha Hall from 4 PM sharp and time management will be strictly adhered to. Veg/Non Veg Dinner is included in registration. Fellowship will be organised on chargeable basis and Boat Club Bar Management will provide service. 3 Rotarians will attend the Bar to receive coupon from delegate and payment to Boat Club will be as per coupons collected. Secretary Sanjay Kher shall nominate and direct the 3 members to efficiently manage this part of fellowship. Other Teams shall be – (a ) Sgt At Arms Jaideep to nominate and guide 4 other members to assist him (b ) Registration to be headed by PE N.P.S Bakshi with 16 R’Anns and 4 Rotarians to manage “Registrations” (c ) Catering – shall be managed and headed by PDG Vivek assisted by Director Vaijayanti and PP Praful Shah. IPP Col. Bharat has kindly agreed to design the flier for the event for publicizing the event “ SEVARTH” digitally.
9. Directors Reports : Due to time constraint, President requested Directors to submit written reports of projects already completed and submit only project proposals at the Board Meetings. Accordingly, Community Service Director Rtn Aarti submitted following proposed Projects for discussion – A] WHEELCHAIR to be given to paraplegic soldier : 3 quotations received. One by “Pioneer Surgicals” of Rs73,500 was accepted by the Board. B] “Asmita” project of Rc Bibvevadi in which underprivileged girl students are checked for anaemia, given training in “self defence” , given iron supplements and given books on health and hygiene was accepted by the Board and a budget of Rs80,000 was sanctioned. The girls will be identified by Community Service Director and Members of the Committee. D] “MAMATA” project of the District 3131 of supplying 103 baby warmers to hospitals : BoD accepted to donate TEN baby warmers and donate Rs one lakh for the same. E] The proposal by Cantonment Hospital for donation of Rs4.5 lakhs for trolleys was not accepted. President Maithili proposed that the club should develop “signature” projects which will be continuing in nature from year to year was accepted by the Board. YOUTH SERVICE : Director Vaijayanti proposed that the Club participate in the District 3131 “Walk For Peace” by sending our Interact Club students to participate was readily accepted by the Board. There is no Budget for this activity. President Maithili informed that Past District Youth Director Gauri Shikarpur has proposed the name of one organisation which conducts Quiz Competitions for Youth. Host Club has to provide Hall and physical arrangements for 50 children. PDG Vivek offered to provide a suitable Hall for the purpose. BoD sanctioned Rs25,000 for this project under YOUTH SERVICE. RYLA- Outdoor was under planning but as Chair Gen. Rumy would be soon proceeding to US, the same was not finalized in this meeting . Other Service Directors were not present and BoD could not receive their proposals.
10. Hon Treasurer’s Report : Rtn Zarir mentioned that 14 members were yet to send their subscription and RI dues were not received from 6 members, totaling Rs 2,51,450=00 and proposed to write e mails using polite entreaties to pay at the earliest. This was accepted by the Board.
11. GML- Contents of GML were read and approved.
12. Any Other Point- The date for the Trust Meeting will be fixed after consulting trustees and their availability. No other point was dicussed
13. NEXT BOARD MEETING : Date for October Meeting of BoD was fixed as Friday, 7th October 2022. This date may kindly be deemed as NOTICE to Board Members to attend the Meeting at 6.30 PM at Manisha on 7th October, the Agenda for which shall be circulated by E Mail.
14. Members thanked President Maithili for the chairing the Meeting and the meeting was closed by President at 8.30 PM after much fruitful discussion and concurrence. |
