6th Board Meeting
| Meeting Date | 09 Dec 2022 |
| Meeting Time | 18:00:00 |
| Location | Manisha Office |
| Meeting Type | BOD |
| Meeting Topic | 6th Board Meeting |
| Meeting Agenda | 1. To Call the Meeting to order 2. To Read and Confirm Minutes of the Fifth Meeting of the Board of Directors Held on 11th November 2022 at 6 PM 3. Points arising out of Minutes of the Meeting held on 11th November 2022 4. To Review Attendance for November 2022 5. To Consider Leave Notes / Resignations / New Proposals 6. To Receive Reports from Avenue Directors 7. Hon. Treasurer’s Report 8. To Read the contents of GML 9. Any Other Point with the Permission of Chair 10. To confirm the date of the next BoD –January 2023 11. To close the meeting |
| Chief Guest | |
| Club Members Present | 10 |
| Minutes of Meeting | MINUTES OF THE MEETING OF BOARD OF DIRECTORS OF ROTARY CLUB OF POONA HELD AT MANISHA TERRACES, 27 A, MOLEDINA ROAD, PUNE 411001 AT 6PM SHARP ON FRIDAY, 9TH DECEMBER 2022. Present : President Maithili, Vice President Ge. Amar Krishna, Presiedent Elect Narinder Pal Singh Bakshi, Secretary Sanjay Kher, Treasurer Zarir Dadachanji, Director-Community Service Aarti Thacker, Director-Vocation Service Adv. Manohar Jagdale, Director –International Col. G S Kohli, Director-Youth Service Vaijayanti Khaladkar and Sgt At Arms Jaideep Parekh. Leave of Absence granted to : IPP Col. Bharat Haladi, Jt Secy Paramjit Pabby, Director w/P PDG Vivek Aranha. Following Discussions took place and Decisions taken : 1. Meeting was called to order at 6PM sharp by Chair –President Maithili Manakwad 2. Minutes of the BoD held on 11th November 2022 at 6 PM at Manisha Terraces having been circulated earlier and read were confirmed 3. Points arising out of the Minutes of the BoD held on 11th November 2022 – a) whether letter was typed and ready which was to be sent to ex-Rtn Mahendra Shah for his service to the Club. The letter had not been prepared and Vice President Gen. Amar reminded the Exe. Secy to prepare the same. 4. ATTENDANCE REVIEW : The Board was satisfied with the attendance at regular weekly meetings held on Mondays at Poona Club Ltd., in the month of November 2022: Mon. 7th : 67 persons., 14th Nov: 63 persons ., 21st Nov: 81 persons and 28th Zoom Meeting : 22 persons. Board felt that all board members must suggest highly eminent speakers from outside Pune to counter evasive tendencies to attend Zoom Meetings. *. Attendance includes visiting Rotarians and Non Rotarian guests and invitees. 5. Leave Notes, Resignations and Applications : Leave Notes - nil. New Application- nil Resignations : discussions noted under Hon. Treasurer ‘s Report. 5. Avenue Director’s Reports : 1. Vocation Service – Rtn Manohar Jagdale, Director informed that a) vocational visit is fixed for NDA on 11th Nov. during day and 59 had confirmed. (b ) Rs.15000 budget was requested for a 5 day advanced training course in making “bamboo Products” with assistance of Gyan Prabodhini who had identified deserving poor women. This was passed by the Board. ( C ) Training in use of social media platforms will be provided at QMTI, Khadki to 10 desrving persons at a cost of Rs.10,000. This too was passed by the Board. Youth Service: Director Vaijayanti Khaladkar informed that (a) Quiz Competition declared for 17th December had to be postponed to 21st January 2023 owing to examinations and study preparations combined with busy festival month of Christmas. The competition will be held at YMCA Hall on 21st January 2023. (b) Savak Masani Elocution competition will be held on 14th January 2023 at YMCA. (C ) President Elect NPS Bakshi suggested to hold an essay competition with help from Guru Nanak Darbar and this was welcomed by all members. Community Service : Director Aarti Thacker informed that the Mother and Child Project will be executed at the Sassoon Hospital on 13th January 2023 as scheduled. Project “Asmita” will be executed before the AGM to be held on 26th December 2022. Both Projects have the Board Approval. (a) Rs 30,000 was approved by the Board for providing sweaters to babies – Project “GHAR” . 28 children will benefit. ( C ) “Light a Home” project of providing solar lamps to Adivasis living in remote rural area was successfully implemented with Rc Rajgurunagar, a small club, in keeping with the wishes of governor Dr Anil Parmar to pair one senior club with a small club to achieve synergy. President Maithili suggested that a similar project could be done with Rc Bhor. Director has already planned for providing 110 solar lamps in Bhor District. Rtn Zarir mentioned that if Rc Bhor contributes 200 solar lamps could be distributed. Director aarti was congratulated for excellent planning of project in Rajgurunagar- Khed area. (d) Treasurer Rtn Zarir had contributed Rs20,000 which is unutilised. He has indicated his preference for the funds to be employed for the project “TARA Mobile Services” .The Board sanctioned a sum of Rs 30,000 towards the project today. The budget approved for this project is Rs50,000 in all. International Service : President Maithili Informed that TRF cadre Dr Zainul Abedin who was to arrive in Pune to visit GG Project at Sawarkute on 13th December 2022 was unable to obtain VISA in time and hence has cancelled his visit. Director Col. G S Kohli mentioned that the project “Ghera Panwadi” alround rural development which had gained momentum had come to a standstill and may be renewed. Rtn Zarir mentioned that the moveable items like fans and bulbs provided for the school Hall had still not been fitted after six months and created a doubt if the villagers were at all interested in its own development. Director Aarti also stressed that no initiative was visible from their quarter. Rtn Col. Kohli suggested that the Club take up water supply work to the village. It will improve the quality of life. He was curious to know if the women could be taught stitching uniforms for security staff. We have already donated two sewing machines. It was decided that our team should visit un announced and take an overview of the current situation there. Director Col. Kohli was anticipating a donation from Poonawala Group with whose help the water pipeline could be laid. He was satisfied with the APF contributions from our club. RcPoona has received Platinum Award, thanks to PP Gurdeep Arora and PP Kailash Monga. 6. Hon Treasurer Report : Rtn Zarir Dadachanji, Treasurer has been providing analysis and financial reports but was a little hurt that the Directors are not paying much attention to the reports. He pointed out that the running administrative costs to the Trust are over Rs.7 Lakhs per annum and he has to manage the affairs in such a way that the next Treasurer has funds to meet immediate administrative expenses. It was agreed that 10-15% of the donation amounts be set aside for administration of the Trust. This will help to create a corpus. He pointed out that three members had still not paid first six monthly dues- Rtn Janjali, Rtn Jatinder and Rtn. Milan Darda. be received from him but Director W/P had assured the Board that his subscription would be received. 7. To Read the contents of GML : The GML was read and it was felt that our club projects be highlighted 8. Any Other Point with permission of the Chair- NIL 9. NEXT MEETING of the Board was fixed for 13th January at Manisha at 6 PM sharp. 10. The Meeting concluded with thanks to Chair and excellent arrangements by Sgt At Arms Rtn Jaideep Parekh. |