7th Board Meeting
| Meeting Date | 13 Jan 2023 |
| Meeting Time | 18:00:00 |
| Location | Manisha Office |
| Meeting Type | BOD |
| Meeting Topic | 7th Board Meeting |
| Meeting Agenda | 1. To Call the Meeting to order 2. To Read and Confirm Minutes of the Sixth Meeting of the Board of Directors Held in 9th December 2022 at 6 PM 3. Points arising out of Minutes of the Meeting held on 9th Decembar 2022 4. To Review Attendance for December 2022 5. To Consider Leave Notes / Resignations / New Proposals 6. To Receive Reports from Avenue Directors 7. Hon. Treasurer’s Report 8. To Read the contents of GML 9. Any Other Point with the Permission of Chair 10. To confirm the date of the next BoD –February 2023 11. To close the meeting |
| Chief Guest | |
| Club Members Present | 11 |
| Minutes of Meeting | MINUTES OF THE SEVENTH REGULAR MEETING OF THE BOARD OF DIRECTORS OF ROTARY CLUB OF POONA HELD AT MANISHA, 27 A , MOLEDINA ROAD, PUNE 411001 AT 6 PM SHARP PRESENT – President Maithili, Secretary Sanjay , P. Elect N.P.S Bakshi, IPP Col.Bharat, Dir W/P PDG Vivek, Treasurer Zarir, Directors : Community – Aarti, Youth- Vaijayanti, International- Col. Kohli, Vocational- Adv. Manohar and Sgt. At Arms- Jaideep. Leave of Absence- Vice President Gen. Amar, Jt Secy –Paramjit Pabby. Minutes : 1. Meeting was called to order at 6 pm sharp 2. Minutes of the previous , sixth meeting of the BoD held at Manisha Terraces on Friday, 9th December 2022 were read and confirmed. Proposed by –PDG Vivek, Seconded by Director-Youth Vaijayanti. 3. Points arising out of BoD meeting held on 9th December 2022- Nil 4. Review of Attendance in December- Attendance was reviewed and was noted as excellent 5. Leave Notes were considered- P.Elect N P S Bakshi was granted leave for one month from 15th January 2023 onwards upto 14th February. Resignations- NIL. New Proposals- one woman member and six men have been proposed to membership of the club as under : a) Priya Singh- proposer- Maithili Manakwad b) Santosh Tonse c) Sharad hrivastav d) Sachin Shah e) Shiraz Johnson f) Ashish shevade g) Sainath Shetty (b to g all six proposed by Vivek Aranha). It was decided that notice to club for raising objections if any shall be given on Monday, 16th January 2023., as all the proposals were circulated among members of the Board and approved. Rotary Information shall be given to candidates in the week beginning 16th January 2023 and induction shall take place on 6th February 2023, if no objections are received by 26th January 2023. 6. In the absence of Vice President, the President informed that a vocational trip to Artillery Centre Deolali on 25th January 2023 was under planning. A proposal to participate in a joint meeting on 24th February (world Understanding month) was approved . The meeting on Monday, 23rd January shall be organised on Zoom- speaker is Sangram Patil from Kolhapur. On Monday 13th February the meeting shall have Mr Konkar to speak on “Brahm Vidya”. AG visit has been confirmed on 8th February 2023 at Manisha office. All records will be kept for inspection and all Board Members and Chairpersons are encouraged to attend. Fund Raising- PDG appealed to hold one more event to raise funds and suggested the name of Rtn Jaideep Parekh to steer this project under chairmanship of any senior member to be nominated by the board. This was agreed to by Rtn Jaideep and he requested that all members should in seriousness try to try to get sponsors for the event . He promised to send PPT to all Directors and officers . His plan is to hold the event on 8.3.23 on the eve of Holi. 7. Report by Director Community – Rtn Aarti has planned a visit to Bhor on 17/1/23 for Light a Home project. This was approved in the December meeting of BoD. It was decided that Rs10000 shall be funded from the sun shine box which has Rs60,900 balance. Health Check at Madhavashram shall be funded by donor Rtn Praful Shah, Rs 15000 already given. On 15th January 23, District project of Baby Warmers will be held. RcPoona has contributed Rs10,000 for ten warmers at subsidised rate. A proposal to give school bags to 35 children was approved. Proposal to give kits under Mother and Child project to babies at Kamala Nehru Hospital , 50 babies cost Rs7500 was approved. Director- Youth : Rtn Vaijayanti : Savak Masani Trophy competition was indefinitely postponed. Quiz Competition at YMCA will be held on 20th January 2023 as scheduled. International Service Director- Col Kohli gave the report of International RYLA in which our club will be a Synergy Partner. He was working on making the club a 100% PHF club this year. Vocation Service Director – Adv Manohar Jagdale : On 16th January 23, Vovation Service Award will be conferred on Dr Sanjay Vhora at Ruby Hall’s “ Tehami Grant Institute of Child Care” off Mangaldas Road, Pune. Vocation Training Project of making useful articles from Bamboohas begun for 15 beneficiaries, cost approved in December meeting. 8. Treasurer Report : As decided in December meeting of BoD, 10% of donation shall be reserved for administrative expense. This has been enforced by Treasurer from January 2023. Further, the Board unanimously resolved to approve a transfer of Rs3 lakhs from “subscription account” to “RI Dues account” to be reverted within three months of the transfer. This will enable to pay the semi annual RI dues in this week. 9. Any Other Point : a) It was unanimously resolved that Rotary Club of Poona shall vote for DGN candidateas approved in the meeting after studying CV of three candidates. Rtn Santosh Marathe of Rc Poona West shall be given club’s three votes. President Maithili was delegated the power to do so. b) Letter from PP Dipak Thacker to the Board regarding suggested change in bye laws relating to discount on a particular class of members . This was discussed and as the matter was controversial, President Maithili appointed a committee consisting of incoming two leaders P.Elect N P S Bakshi, Vice President, 2023-24, Rohit Mittra, PDG Vivek Aranha , Secretary Sanjay Kher and IPP Col Bharat Haladi. The meeting will be chaired by Secretary -Sanjay Kher and shall hold meetings until a unanimous decision is arrived at. The proposal will be submitted to general body in the form of amendment to by laws. No time limit was prescribed for the amendment. 10. A point was raised by IPP Bharat that his mobile number has been stored by all the banks as contact and he receives updates from banks for transactions. It was resolved that the contact number of Vice President Gen. Amar Krishna be given to banks as he will be in the board for three years. A letter to be prepared for banks and given to executive secretary for carrying out the resolution. 11. No other point was discussed. The NEXT MEETING of the BoD (8th meet)was scheduled for Friday , 10th February 2023 at 6 PM sharp in Manisha Office. Signed- Sanjay Kher (Secretary) |