BOD Meeting No. 3 for RY 2023-24
| Meeting Date | 08 Sep 2023 |
| Meeting Time | 18:30:00 |
| Location | Rotary Office, Manisha Terrace |
| Meeting Type | BOD |
| Meeting Topic | BOD Meeting No. 3 for RY 2023-24 |
| Meeting Agenda | AGENDA Agenda Point 1. Call the meeting to order at 6.30 PM. Agenda Point 2. Confirm and sign minutes of the Board of Directors Joint Meeting held on 11 th August, 2023. Agenda Point 3. Points arising out of the Minutes. Agenda Point 4. Consider Monthly Attendance Report for August, 2023. Agenda Point 5. Consider Leave Notes and Resignation(s), from Members, if any. Agenda Point 6. Consider Membership Proposal Card(s) if any. Agenda Point 7. Consider Monthly Accounts for the Month of August, 2023. Agenda Point 8. Approval of proposed plans & projects of each Committee under the 5 Avenues. Agenda Point 9 . Appointment of Honorary Members, if any. Agenda Point 10. Receive and note the contents of District Governor's Monthly Letter; Agenda Point 11 . Consider any other points with the permission of the Chair. Agenda Point 12. To announce date of next Meeting and close the Meeting. |
| Chief Guest | |
| Club Members Present | 8 |
| Minutes of Meeting | Minutes of the Third Board of Directors Meeting of Rotary Club of Poona held on, 08th Septembert 2023 at 27 A,Manisha Terrace, Moledina Road, Pune 411001 2022-23 at 6.30 PM . President 2023-24 Rtn NPS Bakshi in Chair. The following Members of the Board of Directors for the year 2023-24 were present:- President : Rtn Narendra Pal Singh Bakshi, Hon Secratary : Rtn Paramjit Pabby VP & Dir. Club Service : Rtn.Sahab Saran, Dir. International Service : Rtn Col. Viswanathan Hon. Treasurer : Maj Gen Amar Krishna, Dir. Community Service : Rtn Vaijayanti Khaladkarr Dir. Vocational Service : Rtn Adv Manohar Jagdale, IPP : Rtn Maithili Manakawad Absent : Sgt at Arms : Rtn Qureish Shamsher PE : Rtn. Rohit Mittra Agenda Point 1. Meeting called to order at 6.30 PM. Agenda Point 2. Confirm and sign minutes of the Board of Directors Joint Meeting held on 11 th August, 2023. Agenda Point 3. Points arising out of the Minutes – 1) It was resolved that surplus of Rs. 100000 (Rs. One Lakh only) from last year’s Club Account to Charity Trust Account. It was further resolved that incase of need more amount can be transferred. 2) Resignation of Rtn. Mira Damani and Rtn. Shehnaaz Janjali accepted and RI Dues and District Dues for First half be treated as bad debts. Names of both to be deleted from RI Records with immediate effect. Agenda Point 4. Considered Monthly Attendance Report for August, 2023. Agenda Point 5. Considered Leave Notes – Rtn. Shamsher Qureish Agenda Point 6. Considered Membership Proposal Card(s) if any – New Members proposals will be progressively processed for induction. Agenda Point 7. Considered Monthly Accounts for the Month of August, 2023. Agenda Point 8. Approval of proposed plans & projects of each Committee under the 5 Avenues – A) Community Service : 1) Toilet blocks at slum area near Hadapsar fly over to be taken up and site visits to be done. 2) Association with Health Chakra ( Health Organisation) taken on Board for projects. 3) Command Hospital, Pune has agreed in principle to support RC Poona Oncology Project., where Command Hospital would provide on onsite facilities such as land and building. Equipment cost would be in the region of 35 corers. Resolved to convert this into a mega CSR Project. 4) Dental Project at GNMF, Camp Pune, be taken over. 5) Further resolved to constitute a project committee for point no. 3 & 4. B) International Service : 1) RCP sponsored candidate R K Mane to Neatherlands for Advance studies, needs financial support for his extended stay due to sickness/ treatment. It was resolved that sum of Euro 2000/- be supported by RC Poona. Out of which PP Kailash Monga extended his support of Euro 1000/- for the same. 2) It was resolved to use the existing credit points to support creating more PHF Members from RC Poona. C) Vocational Service : It was resolved that RC Poona will host RYE District 3131 seminar on 01 October 2023 at Poona Club. Sum of Rs.5000/- was approved as R C Poona contribution. D) Youth Service : 1) It was agreed to celebrate Youth Week from 11 to 16 September at various colleges in synergy with RC Pune, Kothrud. 2) A two day RYLA – on 14th and 15th September to be organized at Naville Wadia College of Management, Pune. Budget of Rs. 25000/- for both was approved. Agenda Point 9 . Appointment of Honorary Members, if any. Resolution: PP Kailash Monga informed that Rotary Foundation recognition points are awarded to donors, who contribute more than US$ 1,000/- Donors receive one recognition point for every US dollar contributed, beyond USD 1,000/- Donors can transfer such points to help them qualify as Paul Harris Fellow or multiple PHF. Such recognition points are available for contributing to Polio Fund as well as designated Grants. At present building up Permanent fund is priority of TRF, so that earnings from this can be used for more community needs. Contributions to Endowment Fund and Major Gifts are used to build up permanent fund. But donors’ contributions to Endowment fund do not get recognition points. If this anomaly is removed that more donors will be motivated to donate to Endowment Fund. Our Member, PDG Deepak Shikarpur has been elected to represent Dist 3131 at Council of Legislation in April 2025. We should ask District to press TRF for granting recognition points to donors of Endowment Fund on par with contributions to APF, Polio and Grants. Let us pass a resolution to this affect and forward it to district, to present this resolution at council of Legislation for consideration. It was resolved as follows: Rotary Club of Poona, District 3131, recommends the Trustees of TRF to consider giving recognition points to donors, donating money to Endowment Fund on par with recognition given to donors of APF, Polio and Grants. Proposed by PP Kailash Monga, Chairperson District Endowment Fund & Major Gifts. Seconded by President Narendra Pal Singh Bakshi. Resolution was passed unanimously and will be forwarded to Dist 3131 to be presented at Council of Legislation by PDG Deepak Shikarpur. The Council of legislation meeting will be held sometimes in April 2025 and we should put forward our point of recognition points for Agenda Point 10. Receive and note the contents of District Governor's Monthly Letter - Noted Agenda Point 11 . Consider any other points with the permission of the Chair. Request for use of Manisha Terrace Office Hall for the General Body Meeting of Manisha Terrace Housing Society on Sunday 24th September 23 was approved. Agenda Point 12. Date of next Board of Directors Meeting on 13th October at 6.00 pm. Was fixed and the Meeting was closed. Countersigned Prepared By Rtn Narendra Pal Singh Bakshi Rtn. Paramjit Pabby President Hon. Secretary |