BOD Meeting No. 8 for RY 2023-24
| Meeting Date | 14 Dec 2023 |
| Meeting Time | 18:30:00 |
| Location | Rotary Office, Manisha Terrace |
| Meeting Type | BOD |
| Meeting Topic | BOD Meeting No. 8 for RY 2023-24 |
| Meeting Agenda | *AGENDA* : Agenda Point 1. CALL MEETING TO ORDER : President N P Bakshi 6.30 PM Agenda Point 2. READ AND CONFIRM the minutes of the 5th Meeting of BoD held on 9th Nov. 2023 Agenda Point 3. POINTS ARISING out of minutes of the 5th BoD Agenda Point 4. REVIEW Attendance for Nov. 2023 Agenda Point 5. CONSIDER LEAVE NOTES / Resignations / New Proposals. Discuss progress of new proposals. Agenda Point 6. REVIEW weekly programs for weekly meetings Dec. & Jan. Agenda Point 7. REPORTS from Avenue Directors Agenda Point 8. Hon Treasurer’s Report – Club Accounts and Charity Trust account. Agenda Point 9. READ CONTENTS of GML Agenda Point 10. ANY OTHER Point with permission of Chair. Agenda Point 11. To confirm date of 7th BoD ( January 2024). Agenda Point 12. Close Meeting with thanks to the Chair. |
| Chief Guest | |
| Club Members Present | 8 |
| Minutes of Meeting | Minutes of the BOD meeting held on 14-12-2023, at Manisha Terrace, Moledina Road, Pune 411 001. President Bakshi, VP Sahab Saran, IPP Maithili, Treasurer Gen. Amar Krishna, Rtn. Madhuri Rao, PP Kailash Monga, Jt. Secretary Aarti Thacker, special invitee Rtn. Pradeep Govil. 1. Meeting called to order by President Bakshi at 6.30 pm. 2. Minutes of the BOD meeting held in November 2023 got passed unanimously. 3. Points arising out of the MOM - none. 4. Review attendance : Jt. Secretary Rtn. Aarti Thacker provided details of the attendance at weekly meetings for the month. 5. Consider leave notes/Resignations/New Proposals. i) VP Rtn. Sahab Saran requested leave of absence from 24th Dec. to 5th Jan.2024. The same was approved. ii) Decision was taken to accept the resignations of 3 members and terminate their membership. Tarun Albuquerque, Shenaz Janjali & Mira Damani. iii) Rtn. Virdhi's resignation was accepted, but RI dues, Dist. Dues and half yearly subscription must be recovered. iv) Approval to induct 5 new members on 8th Jan 2024 was given by the BOD members. Harpreet Singh, Ms. Palia, Sachdev, Amar Chappra & Surinder Dhupar. Procedure of induction of new members to be followed diligently. All fees and charges to be recovered before induction. 6. Review weekly programs Dec. 2023 & Jan. 2024. VP Rtn. Sahab Saran & President Bakshi briefed the BOD members about the upcoming programmes. 7. Reports of Avenue Directors : Youth Services Director Rtn. Madhuri Rao informed the BOD members about the events held. i) On 02-12-23 Savak Masani Elocution Competition was held which received very good response. Total expense for the same was Rs.15,000/- ii) On 9th Dec. 2023 joint project was held at Rosary School for 200 children. iii) Talk of Artificial Intelligence is planned for the children of Don Bosco school, date is yet to be finalized. Vocational Services : About 20 members & spouses participated in the recent trip to Mahabaleshwar where vocational visits were arranged at 3 different interesting places. Community Services : Appeal has been received for supply of 3 seater benches in the waiting area of ECHS Polyclinic located on the premises of Military Hospital in Khadki. All details have been checked out by Rtn. Priya. Rs. 60,000/- was approved for the same. Each bench will bear the name of R C Poona, and a Board on the wall of the waiting area as well. International Services. i) Student Ravi Kiran sponsored to the Netherlands by R C Poona needs funds to pay the college fees. Major amount will be paid by the R C in the Netherlands. Euro 2000/- that approx Rs.1,80,000/- will be paid by R C Poona. P P Kailash will contribute part of it, he confirmed. ii) PP Kailash mentioned that our partner club contact person PP URS has proposed a deserving project in Uganda, DG Manjoo has confirmed that Dist. 3131 will contribute towards this project. PP Kailash Monga will contribute USD 2,000/- as personal contribution to the same. IPP Maithili confirmed she will also contribute USD 1,000/- towards this project. iii) Singapore convention. PP Kailash mentioned that 4 members have confirmed their intent to attend the Singapore convention. Further he proposed that a leisure tour could arranged to Cambodia, etc prior or post this convention. 8. Treasurer's Report : i) Hon. Treasurer mentioned that 3 new members have still not paid their dues in spite of reminders. So it was decided to send notices of termination of membership to all 3 members if they fail to pay the dues. Since Hon. Secretary was on leave, Jt. Secretary Rtn. Aarti Thacker was requested to sign and send the notices to all 3 members. Rtn. Hammand, Rtn. Umesh Shinde and Rtn. Naval Gandhi. ii) Some members who had committed to contribute towards the cornea replacement project have not yet sent the contributions. These members are : Rtn. Jayashree Kuber, Rtn. Niamat Virji, PP Kaushal Ghai, AG Rajesh Jain and PP Bhai Pandit. 9. Read contents of GML. 10. Any Other Point. Rtn. Pradeep Govil was offered the post of International Service Director to replace late Col. Vishwanathan. Rtn. Govil accepted the same. 11. Next BOD meeting will be held on 12-01-2024. 12. Meeting was declared closed by President Bakshi. |