BOD Meeting No. 7 of RY 2023-24
| Meeting Date | 12 Jan 2024 |
| Meeting Time | 18:30:00 |
| Location | Rotary Office, Manisha Terrace |
| Meeting Type | BOD |
| Meeting Topic | BOD Meeting No. 7 of RY 2023-24 |
| Meeting Agenda | AGENDA Agenda Point 1. CALL MEETING TO ORDER : President N P Bakshi 6.30 PM Agenda Point 2. READ AND CONFIRM the minutes of the 5th Meeting of BoD held on 14th Dec. 2023 Agenda Point 3. POINTS ARISING out of minutes of the 5th BoD Agenda Point 4. REVIEW Attendance for Nov. 2023 Agenda Point 5. CONSIDER LEAVE NOTES / Resignations / New Proposals. Discuss progress of new proposals. Agenda Point 6. REVIEW weekly programs for weekly meetings Dec. & Jan. Agenda Point 7. REPORTS from Avenue Directors Agenda Point 8. Hon Treasurer’s Report – Club Accounts and Charity Trust account. Agenda Point 9. READ CONTENTS of GML Agenda Point 10. ANY OTHER Point with permission of Chair. Agenda Point 11. To confirm date of 8th BoD ( February 2024). Agenda Point 12. Close Meeting with thanks to the Chair. |
| Chief Guest | |
| Club Members Present | 10 |
| Minutes of Meeting | Minutes of the seventh BOD meeting held on 10-01-2024 at Manisha Terrace, Moledina Road, Pune 411001. President 2023-24 Rtn NPS Bakshi in Chair. The following Members of the Board of Directors for the year 2023-24 were present:- President : Rtn Narendra Pal Singh Bakshi, Jt. Secretary : Rtn Aarti Thacker VP & Dir. Club Service : Rtn.Sahab Saran, IPP : Rtn Maithili Manakawad Hon. Treasurer : Maj Gen Amar Krishna Dir w/o Portfolio : Rtn PP Kailash Monga Dir. Vocational Service : Rtn Adv Manohar Jagdale Dir. Youth Service : Rtn. Madhuri Rao Sgt at Arms : Rtn Qureish Shamsher special invitee : Rtn. Pradeep Govil. Hon Secretary : Rtn Paramjit Pabby – Leave Dir. Community Service : Rtn Vaijayantii Khaladkar - Leave Agenda Point 1. President Bakshi called the meeting to order at 6.30 pm. Agenda Point 2. Minutes of the 6th BOD meeting were passed unanimously. Agenda Point 3. PP Kailash Monga pointed out a correction in the MOM, Point no. 7, International services. i) Student Ravi Kiran sponsored to Netherlands needs support to pay fees. Major amount is being paid by the Rotary Club in Netherlands. Rs.1,80,000/- to be sent from R C Poona Charity Trust account. PP Kailash Monga has not confirmed any donation towards this cause. Agenda Point 4. Review of the attendance at weekly meetings: Attendance of weekly meetings of the month of December was read out for information of all members BOD. Agenda Point 5. Consider Leave Notes/Resignations/New Proposals. Jt. Secretary Rtn. Aarti Thacker has asked for leave of absence from 15th Jan to 14th Feb. 2024. Director International Services Rtn. Pradeep Govil asked for leave from 8th Feb to 20th April 2024. Director Youth Services asked for leave from 10th Feb to 15 April 2024. All of the above was approved. Agenda Point 6.. Review weekly meetings & programs for January & February. Attendance of the weekly meeting held on 08-01-2024 was very good, 108 people attended the same. Efforts of the organizers were appreciated and applauded. Agenda Point 7. Reports from Avenue Directors : Youth Services. Director Madhuri Rao reported the following : Good Touch Bad Touch programme was held in RIMS International School in Undri. It was a synergy project with the IWC Poona Downtown. 208 students benefited from the same. 27th Dec to 30th Dec. RYLA was conducted at Sevadham Trust School in Malegaon. 250 student were beneficiaries; Expenses incurred Rs.10,000/- Vocational Services: Director Rtn. Manohar Jagdale requested members to suggest names of deserving candidates for Vocational awards. Community Services i) Gurunanak Public School has sent an appeal for science lab for their school. Total cost is over Rs.2 lacs. But to start with the urgent requirement could be fulfilled by our club at the cost of Rs.130,000/- The same was approved by the BOD. ii) Maternity Ward at the Cantonment General Hospital needs equipment to start operating the ward. Total project cost Rs.45 lacs. R C Sinhgad will contribute Rs.30 lacs. R C Poona will contribute Rs.15 lacs. 5 lacs to be used from the club charity trust account. The same was approved by the BOD members. Rs. 10 lacs donation was pledged by the following members. PP Kailash Monga Rs. 5 lacs. PP Dr. Suresh Deshpande Rs. 3 lacs Rtn. Ravi Budharaja Rs. 2 lacs. PP Kailash Monga, Rtn. Pradeep Govil and IPP Maithili to help with execution of this project. iii) Dhruva Data Solutions Pvt. Ltd. wants to donate Two wheelers to war widows as part of their CSR activity. This project has to be held on 26-01-2024 as per the donors wish. Army Widows Welfare Association will identify the beneficiaries. Rs. 30 lacs will be the project cost. It may not be possible to keep 10% of this donation in our corpus fund; however 5% administrative cost can be worked out. Maj. Gen. Amar Krishna and Rtn. Manohar Jagdale to form a committee for execution of this project. iv) 10th Jan is the National Youth Day. As part of the celebration at the Sarhad College in Katraj, Blood Donation is being arranged on 12th Jan. Thereafter project ASMITA will be conducted in the college. Beneficiaries will be 1000 girl students. Expenses Rs.30,000/- required for blood tests; the same was approved by the BOD. v) Appeal for renovation of the Crematorium at Golibar Maidan has been received by R C Poona. Total project cost is Rs. 9 lacs. But it is wood burning facility so the majority of the BOD members were hesitant. It was suggested that a committee should be formed for evaluating the project and submit a report. Agenda Point 8. Hon. Treasurer's report Treasurer Gen. Amar Krishna reported that the bills of the second half of the RI year need to be sent out on priority. He wanted clarification about GST. Bills to be raised without GST for now. GST application to be made in the month of April 2024, new financial year if need arises, as recommended by the auditor Mr. Raykar and trustee PP Walimbe. Agenda Point 9. Contents of the GML. Agenda Point 10. Any other Point. Website creation work to be outsourced to a professional agency. Agenda Point 11. Next BOD Meeting will be held on 9th Feb. 2024 at 6.30 pm. Agenda Point 12. President Bakshi thanked all the members and the meeting was declared closed. Prior to the BOD we had the meeting with AG of our district. Following suggestions were given by AG Rajesh Jain. 1. Dist. 3131 has sponsored a project of distributing sewing machines. 4 latest good quality sewing machines can be given out to deserving women or NGO; Cost to participating Rotary Clubs is only Rs.10,000/- Balance will be borne by the District. 2. All details of the weekly meetings to be uploaded on district and RI website, it showcases the club activities and enhances the chances of recognition and awards. 3. AG suggested that a senior club like R C Poona should send an application for amendment to the Dist. The amendment : death of an existing member of the club should be considered as member retained. 4. Anganwadi project is being supported by the District for renovation of anganwadis. District provides paints, clubs desirous of participating in this project need to pay the labour charges only. |