BOD Meeting No. 8 for RY 2023-24
| Meeting Date | 09 Feb 2024 |
| Meeting Time | 18:30:00 |
| Location | Rotary Office, Manisha Terrace |
| Meeting Type | BOD |
| Meeting Topic | BOD Meeting No. 8 for RY 2023-24 |
| Meeting Agenda | |
| Chief Guest | |
| Club Members Present | 7 |
| Minutes of Meeting | Minutes of the Eighth BOD meeting held on 09th February 2024 at Manisha Terrace, Moledina Road, Pune 411001. President 2023-24 Rtn NPS Bakshi in Chair. The following Members of the Board of Directors for the year 2023-24 were present:- President : Rtn Narendra Pal Singh Bakshi, VP & Dir. Club Service : Rtn.Sahab Saran, IPP : Rtn Maithili Manakawad Hon. Treasurer : Maj Gen Amar Krishna Dir w/o Portfolio : Rtn PP Kailash Monga Dir. Vocational Service : Rtn Adv Manohar Jagdale Sgt at Arms : Rtn Qureish Shamsher Leave of Absense : Hon Secretary : Rtn Paramjit Pabby Dir. International Service : Rtn. Pradeep Govil. Jt. Secretary : Rtn Aarti Thacker Dir. Youth Service : Rtn. Madhuri Rao Agenda Point 1. Meeting was adjourned at 6.30 PM for lack of Quorum. Meeting was called to order at 6.40 PM. after Quorum was restored. One minute silence was observed by the Board members present in favor of Rtn Kant Dhabolkar as a mark of respect on his sad demise. Agenda Point 2. Minutes of the 6th BOD meeting were passed unanimously. Agenda Point 3. Dhruva Data Solutions Pvt Ltd : It was discussed that the project for supply of two wheelers to war widows was extended to 8th March 2024. The matter concerning the fact that 10% of the CSR amount received will have to be transferred to Reserve Fund as per the decision of the Board in the previous year came up for consideration. This matter has to be resolved sooner or later. Agenda Point 4. Vocational Services Award: Rtn Manohar Jagdale proposed the name of Mr. Sudhkar Shetty who is a well known pediatrician, as a probable candidate for vocational award. It was unanimously agreed by the Board to go ahead with this proposal. Agenda Point 5. Maternity ward at Catonment General Hospital : It was decided by the Board that a proper MOU should be prepared before proceeding with the project. The project is expected to be completed by mid March 24. Agenda Point 6.. Renovation of Crematorium at Golibar Maidan : It was decided that a committee should be formed to administer this project and proper evaluation should be done as regards the costs and resources to fund the project. Agenda Point 7. Trust Matters: It was decided by the Board that all the original papers of the club which are in the custody of Ms. Gayatri Pandit should be forthwith withdrawn since the club was not satisfied with progress of work allotted to her. Rtn Jagdale has undertaken to extend help in this matter. However he emphasized that it may take one or two years to complete this task. President N Bakshi and Rtn Amar Krishna will approach Ms. Gayatri in this matter. Agenda Point 8. Maintenance of Fountain at Civil Court Metro Station : Rtn Vaijayanti discussed a proposal received by her for maintenance and beautification of fountain at the Metro station. She even discussed that the board of the club can be displayed at the site thereby enhancing the P I of the club. Board has requested her for a detailed costing report on this project to enable them to consider this proposal. Agenda Point 9. Asmita project at Sarhad College of Arts and Commerce : It was reported by President Bakshi that this project has been successfully completed by the club. Vitamin supplements have been successfully distributed to all the needy girls as required. Agenda Point 10. Zedex Technologies : It was informed by President Bakshi that M/S ZEDEX TECHNOLOGIES have agreed to donate twelve lap tops for distribution to the schools. Each school will be distributed 2 lap tops and therefore six schools will be the recipients of 2 lap tops each. This proposal was welcomed by the Board. Agenda Point 11. Dr Basus Ichool ; Happy school project : President Bakshi has initiated this project in synergy with Rotary club of Nigdi. An amount of Rs. 12.50 lakhs has already been received by Rotary club of Nigdi against the total project cost of Rs. 17 lakhs. Our club will assist them in implementing this project. This was accepted by the Board in principle. Agenda Point 12. Formal system for hand over of projects at the year end : It was decided by the board, that a formal system should be in place whereby the outgoing project team should formally hand over the projects in progress at the year end, to the incoming project team of the next year so that the projects can run smoothly and without any impediments. It was decided that the Vocational director should lead the hand over along with avenue directors and it should ideally be done at the Joint Board meeting held every year. Necessary documents and files should accompany the hand over functions. Agenda Point 13. F C R A : It was decided by the Board that FCRA matters should be the responsibility of the Secretary of the club. It was resolved that FCRA formalities should be completed from time time by the Secretary and his team Agenda Point 14. Cantonment Fire Brigade Project: Rtn Vijayanti proposed that supply of uniforms to the Fire Brigade Personnel can be considered as a worthwhile project. It was decided by the Board that this project can be evaluated after proper details are furnished to the Board. Agenda Point 15. New Signatory for the Shirpunje Global Grant project : On the sad and sudden demise of Rtn K Vishwanathan, the Board unanimously decided to include Rtn General Amar Krishna in place of Rtn K Vishwanathan, as a joint signatory along with Rtn Bharat Haladi and Rtn Rohit Mitra. Agenda Point 16. College of Arts, Bhigwan Indapur : President Bakshi explained that this was a synergy project along with six other clubs. The project is for the toilet blocks to be handed over to the college. The Board accepted the proposal and approved Rs. 30,000 for the project . Agenda Point 17. SIM Card for the club : It was unanimously resolved that the club should have a seperate SIM card of its own, so that all the club related OTP,S and messages are centralized at one point for the smooth administration and execution of club matters. Agenda Point 18. Kawthekar Pathshala, Pandharpur: This project of building toilet blocks for the school was received from PP Mukund Atre. The total project cost is estimated at approximately Rs 50 lakhs. It was suggested by President Bakshi that our club should lead the project. The Board asked for a detaied report regarding contribution from RC Poona, Partner clubs in India, Foreign partner clubs along with DDF from Host District, other districts from India and contribution from TRF. The need for maintaining a proper record for every project to be executed in future, was deliberated at length. It was emphasized by Rtn Kailash Monga that the following information giving a birds eye view of each project should be progressively maintained. 1) The total cost of the project 2) The resources required for executing the project, including the contributions from Partner clubs in India and abroad, contributions from DDF from Districts and TRF, Donations etc. 3) The expenses involved in the project concerned. This information will help the club to administer the resources in the best possible manner and will also help the club in selecting projects and its execution thereof. Agenda Point 19. Fund raising event, Cyclothon : A proposal from PP Jaideep Parekh for hosting a Cyclothon as a fund raiser event was discussed. The Board unanimously decided that this event was feasible and therfore it was agreed to go ahead with the event which is scheduled in mid March 24. Agenda Point 20. Jogeshwari Mata Madhyamik Vidhyalaya, Wadebolai village : An appeal was received from this School for installation of fire fighting systems at a total cost of Rs 9.75 lakhs. However this project was disapproved by the Board. Agenda Point 21. Resolution : It was unanimously resolved that an amount of Rs 34,000 be transferred from Club account to R I dues account This transfer was neccessitated to tide over the shortfall created because of members resigmations/terminations post July 23 after the R I Bill was raised. Agenda Point 22. Next BOD Meeting will be held on 13th Mar. 2024 at 6.30 pm. Agenda Point 23. President Bakshi thanked all the members and the meeting was declared closed at 7.45 PM. |